How Do I Use Catalogs?

Catalogs are groups of book listings that are unique to each bookseller’s store—you can think of it like organizing a bookstore into different genres and sections of inventory. Catalogs are created and maintained by each individual bookseller and contain only the listings that the seller has specified.

The catalogs you assign to your books are displayed on your AbeBooks Storefront. Buyers can access the Storefront through the Bookseller Search or by clicking on your name in a listing. Additionally, you can include a direct link to your Storefront on your personal website and in email communication with your customers.

Learn more about customizing your storefront

Having high-quality catalogs will also ensure your listings are included in Collections and be searchable by buyers as part of Collections features.

Learn more about Collections

Catalog Guidelines and Requirements

  • A maximum of 3 catalogs are permitted per listing. If more than 3 catalogs are uploaded to AbeBooks for one listing, only the first 3 will be displayed and the rest omitted.
  • Use catalog names that buyers will know and understand or terms that someone interested in a specific topic would recognize. Do not add more than one subject into a catalog name (ex. ‘History:Art:Roman’).
  • Catalog names must be a minimum of 3 characters.
  • Check for accurate spelling or duplicate catalogs. For example xmas, x-mas, Christmas, etc. can be combined into one catalog.
  • Catalog names must not be all digits. For example, instead of 1920, try 1920s.
  • Avoid classifications that only have meaning to you, such as ‘Catalog 1’ or ‘Sylvia’s Books.’
  • Catalogs should cover a somewhat broad range of books. If a catalog will have less than 6 items, it’s probably too specific. If it has thousands of items it will be difficult for buyers to browse.

Creating and Managing Catalogs

Listings can be sorted into catalogs in different ways depending on what system you’re using to manage your inventory. Instructions for the most common inventory management programs are included below:

Catalogs in Inventory Files and Third Party Inventory Management

Catalogs can be uploaded as part of an inventory file or through third party inventory management systems such as Fillz, Monsoon, Art of Books or Booktrakker. Typically these programs will have 1-3 fields or columns where you can enter a catalog name.

If you have catalog fields in your inventory that are not being sent to AbeBooks, or if you’re just setting up catalogs for your custom inventory for the first time, please contact Customer Support to have adjustments made to your account.

Catalogs in the AbeBooks Online Inventory Management System

Viewing a Catalog

1. Click [Manage My Books & Images] in your Member’s Menu.
2. Select the catalog you with to view from the [Catalog] drop down menu and enter any other search terms you wish.
3. Click [View Items].

Adding Books to a Catalog

1. Click [Manage My Books & Images] in your Member’s Menu.
2. Search for a listing that you would like to add to a catalog and click [Edit] below the book number.
3. Select the catalog in the list to the right. You can select up to 3 catalogs by holding down the [Ctrl] key on your keyboard and clicking each catalog name.
4. If you have selected 2 or fewer catalogs from the list, you can create a new catalog to add as well. In the [New Catalog] field, type the desired catalog name. There must be no more than 3 catalogs assigned to the listing in total
5. Click [Save Changes].

Removing Books or Deleting a Catalog

1. Click [Manage My Books & Images] in the Member’s Menu.
2. Select the catalog you would like to delete from the [Catalog] drop-down menu.
3. Click [View Items].
4. Click [Edit Listing] below the book number of the first book in the list.
5. Select [No Catalog] ~OR~ select a different catalog to associate the listing with. You can also create a new catalog to assign to the book in the [New Catalog] field and add it to the listing.
6. Click [Save Changes].
7. Repeat steps 4 – 6 for each listing in the catalog until there are none left. The empty catalog will be automatically removed from our system after a few days.

To edit a catalog name, you must remove all listings from the catalog by following the steps above and simultaneously create a new catalog with the edited name, as detailed in step 5.

Catalogs in HomeBase 2.3

The HomeBase 2.3 Catalog screen can be accessed by clicking [Catalogs] in the red menu bar near the top of the screen. You can search for a particular catalog by name or description using the ‘Find Catalogs’ bar.

Any catalog in the list along the left can be opened by double clicking the name and the list can be re-ordered by clicking the header of any column. When a Catalog has been opened, you can print a copy of the information using the icon in the top left or by clicking [File]>[Print].

You can attach up to 100 catalogs to a book in HomeBase 2.3, however, only 3 catalogs per listing will be uploaded. The 3 catalogs with the lowest Catalog ID will be associated with the listing online. The Catalog ID is the number displayed to the left of each Catalog in list.

Creating a Catalog

1. Click [Catalogs] in the menu bar at the top of the screen.
2. Click the ‘+’ icon on the menu bar at the top to bring up the ‘Add Catalog’ window or press ctrl+a on your keyboard.
3. Enter the catalog name and description.
4. Click [Save].

Adding Listings to a Catalog

There are two ways to add books to a catalog.

Through the Books screen:

1. Click [Books] in the menu bar at the top of the screen.
2. Find the book that you want to add to the catalog and double click it.
3. Click [Attach] near the bottom of the window that appears.
4. Select the catalog you would like to put the books into.
5. Click [OK].
6. You can add up to 3 catalogs per listing before clicking [Save].

Through the Catalog screen:

1. Click [Catalogs] in the menu bar at the top of the screen.
2. Double click a catalog in the list of existing names on the left.
3. Click [Attach Books…] to bring up a list of available books. Search through your book list and select the book(s) you want to attach to the catalog. To attach more than one book, hold down the [Ctrl] key on your keyboard while clicking in the light gray column to the left of each book record.
4. Click [OK] and then [Save].

Combining Catalogs

If you have catalogs with only a few books in them, you can combine those Catalogs by moving one catalog into another.

1. Click [Catalogs] in the menu bar at the top of the screen.
2. Double click the Catalog you’d like to move.
3. Click the [Advanced Catalog Functions] tab.
4. Select [Move all books] in the [Action to Perform] drop down menu.
5. Under [From this catalog to catalog], select the Catalog you’d like to move the books into.
6. Click [Do it].

Removing a Book from a Catalog

You can remove a book from a catalog from either the ‘Books’ or ‘Catalogs’ screens.

Removing a book through the Books screen:

1. Click [Books] in the menu bar at the top of the screen.
2. Select the book(s) to be removed and click [Edit] in the top menu bar (the button looks like a black pen and is next to the + button). To select more than one book, hold down the [Ctrl] key on your keyboard while clicking in the light gray column to the left of each book record.
3. Select the Catalogs to remove the book(s) from near the bottom of the window.
4. Click [Remove] then [Save].

Removing a book through the Catalogs screen:

1. Click [Catalogs] in the menu bar at the top of the screen.
2. Double click the Catalog that contains the book(s) to be removed.
3. Select the book(s) to be removed and click [Edit] in the top menu bar (the button looks like a black pen and is next to the + button). To select more than one book, hold down the [Ctrl] key on your keyboard while clicking in the light gray column to the left of each book record.
4. Click [Remove Selected Books]
5. Click [Yes] to confirm removal of the books.
6. Click [Close].

Catalogs in HomeBase 3.0

Click here for information on managing catalogs in HomeBase 3.0